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Bodham Parish Council Minutes
DECEMBER 2011
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 5TH
DECEMBER 2011 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford – Chairman. Mr. J. Shrive, Mr. J. Mack, Mr. M.
Godfrey, Mr. J.P. Ringer.
Also attending: Mrs. B. Emery (Clerk)
1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
No-one to speak. Mr. Bruford informed the meeting that John Perry Warnes
had been unwell and unable to attend but was recovering.
2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Mr. Bainbridge tendered apologies – accepted. PCSO J. Ford could not
attend. The Clerk read out the police report.
3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.
4. TO AGREE MINUTES OF MEETING HELD 7TH NOVEMBER 2011
In page 439 item 11 Planning – reports on the application PF/11/1164
were changed to read “Parish Council – no objections”. The Minutes were
then signed as a true record.
5. ONGOING ITEMS FOR REPORT
Grit Bin Little Lane- The Chairman reported that he had purchased salt
to be reimbursed by the Parish Council for the first fill and then
residents were to maintain it for the winter.
Mr. Bruford also reported on the Planning inspections meetings at
Rectory Road and Pond Farm Wind Turbine; the latter coming up at the
planning authority in February 2012.
6. MARL PIT FISHING FACILITY
To discuss the feasibility of an annual fee for fishing. This was
discussed but no decision was made. The adult fee per time was £3.00. It
was deferred to a later date.
Mr. Fred Harmer has retired as Fishing Warden and members wished to
record a vote of thanks to him for his tireless interest and attention
in looking after the Marl Pit.
7. COUNCILLORS REPORTS
Mr. Mack has seen Mr. Scarfe and would arrange a meeting to discuss the
problem with overhanging trees in Lower Bodham.
8. FINANCE
i. Income report: None
ii. Direct Debits to report:
e.on energy paid for November £33.23 includes vat recoverable.
iii. Invoices to agree for payment:
CAB agreed at last meeting £30.00
Mr. H. Bruford – reimbursement for salt for roadworks. £7.19
TT Jones Electrical – Street lighting maintenance 3 months £138.20
NNDC election charges. £497.54
Clerk’s salary and expenses £226.33
HMRC Tax to be paid online £50.20
The above were all agreed for payment.
9. CORRESPONDENCE
Police Report
Norfolk County Council- Traffic Order.
NCC Highways – Ranger visit. The Clerk would report jobs needed doing
including the pavement by the old Methodist Church.
10. PLANNING
PF/11/1164 Conversion of barn at land off Rectory Road. Reports to the
development control meeting 10th November. Have recommended refusal.
Site meetings report. Dealt with above.
11. TO CONFIRM DATE TIME PLACE MEXT MEETING AND CALENDAR FOR 2012.
Calendars were given out with dates of meetings for 2012. The next
meeting was confirmed for Monday 9th January Bodham Village Hall 7.15
for 7.30pm.
The meeting closed at 8.20pm.
signed by H. Bruford…Chairman
Date 9th January 2012
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NOVEMBER
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 7th
NOVEMBER 2011 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman. Mr. JP
Ringer, Mr. M. Godfrey, Mr. W. Beeson, Mr. J. Shrive Mr. R. Bainbridge.
The Clerk; Mrs. B. Emery. Mr. J. Perry Warnes (NNDC) Two members of the
public.
1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
Mr. Peter Alexander spoke to ask that the Parish Council consider their
usual donation to the church which would be much appreciated. Ground
maintenance cost £1500 per annum and any donation would go towards this.
Mr. Peter Bedell spoke on behalf of the Playing Field Committee also
request consideration of a donation towards their insurance.
Mr. John Perry Warnes commented on the new village sign and also read
from the report for the meeting concerning a proposal at land at Rectory
Road Bodham. Also urging Councillors to sign the petition to stop axing
of some buses.
2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Apologies from PCSO J. Ford.
3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Ringer and Mr. Bruford – personal interests in any playing field
discussion.
Mr. Mack (Wind Turbine Pond Farm)and Mr. Shrive (land at Rectory Road)
both declared interests in items in Planning.
4. TO AGREE MINUTES OF MEETING HELD 3rd OCTOBER 2011
5. Having been circulated beforehand the minutes were agreed as a true
record and signed by the Chairman.
6. ONGOING ITEMS FOR REPORT (Matters for information only)
Mr. Hammett had replied to a letter requesting the information and
effects concerning the Youth Club and had refused to comply with the
request. It was agreed that Mr. Hammett be contacted again as the
Village Hall Committee wanted to have the room cleared which at the
moment had Youth Club equipment in.
The Wasteland behind Hall Close has been cleared for development but no
plans have gone to the authority yet.
Mr. Godfrey again reported the bad condition of the pavement along from
the old Methodist Chapel to Weybourne Road.
The situation with Weybourne Road traffic was explained by the Chairman.
7. TO CONSIDER THE REMOVAL OF BRANCHES OVERHANGING SELBRIGG ROAD.
A letter had been received from Mr. Scarfe, requesting that the above be
considered by the Parish Council. It was decided that a site meeting
would be in order and this would be arranged.
8. COUNCILLORS REPORTS
No reports.
9. FINANCE
i. To consider the budget report and set the precept for 2012-2013. This
was discussed and it was decided by a proposal by Mr. Bruford seconded
by Mr Godfrey and agreed by all that the precept remain at £6250.00. The
Clerk would request this amount from NNDC.
ii. Income report Allotment rents received £565.00
iii. Donations to consider
All Saints church Bodham. Proposed by Mr. Godfrey seconded by Mr. Ringer
and agreed to donate £400.00 towards church grounds maintenance and
£600.00 to the Playing Field Committee towards the cost of insurance.
All agreed.
Also agreed to donate to C.A.B. Holt £30.00
iv. Invoices to agree for payment
Clerk’s salary and expenses £238.71
HMRC Tax to be paid online £50.00
Direct debit to e.on energy for October £33.23
10. CORRESPONDENCE
Mark Hammett (reply to letter sent requesting Youth Club info)
Richard Scarfe (Agenda item)
High Kelling Parish Plan Steering Group (copy of Plan)
Norman Lamb concerning National Planning Policy Framework.
11. PLANNING
Report on meeting concerning the proposed Wind Turbine Pond Farm and to
decide on comments to make. A show of hands took place to see which way
a vote would go. Mr. Bruford said that he would not use a casting vote,
therefore opinions were split. It was agreed to leave the decision
without influence to the District Council. It was pointed out that there
was a petition in favour of the turbine. At two meetings votes had come
out in a small majority against the turbine. There will be a site
meeting.
Other Planning.
PF/11/1164 Conversion of barn at land off Rectory Road. Reports to the
development control meeting 10th November will recommend refusal.
Also PF/11/0190 Windrush Farm agricultural storage building. Appeal;
site meeting with the Planning Inspectorate to be held on 1st December
11.45.
12. TO CONFIRM DATE TIME PLACE MEXT MEETING December 5th 7.15pm for 7.30
Bodham Village Hall.
Signed……………………………………………..Chairman
Date……………………………………………….
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OCTOBER 2011
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON OCTOBER
3RD 2011 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman. Mr. W.
Beeson, Mr. J. Shrive, Mr. J.P. Ringer, Mr. R. Bainbridge. Mrs. B. Emery
– Clerk.
Also attending Mr. J. Perry Warnes. Six members of the public.
1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
I t was agreed to open the meeting to the public.
Mr. Comber gave a report on the latest S.N.A.P. meeting and will bring
the Weybourne Road matter to the fore at the next meeting as nothing is
being done.
The matter of the Youth Club was brought up.
Mr. Bedell reported that the new village sign is in place and a
dedication will take place by Peter Alexander at 11am Sunday 16th
October. The Bingo Club is given a vote of thanks and will be thanked
formally through the Parish Council.
Mr. Perry Warnes gave a report touching on points as follows:
The meeting to decide the application for the wind turbine would be on
November 10th.
Congratulations on the Big Weekend’s success and the new village sign.
News about the pier at Cromer and support for the application for barn
conversion at Rectory Road.
2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Mr. M. Godfrey tendered apology; reasons given and accepted.
3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Shrive declared interest regarding the barn application in planning.
Mr. Mack declared interest regarding the report on meeting for wind
turbine in planning.
4. TO AGREE MINUTES OF MEETING HELD 5TH SEPTEMBER 2011
The above minutes having been circulated beforehand were agreed as a
true record and signed as such by the Chairman.
5. ONGOING ITEMS FOR REPORT (Matters for information only)
6. NORFOLK COAST PARTNERSHIP (ELECTION OF COMMUNITY REPRESENTATIVES)
The above was discussed and the Clerk read out brief reports from
candidates. It was proposed by Mr. Shrive seconded by Mr. Mack that the
five people living nearest to Bodham should be voted on. Agreed.
7. COUNCILLORS REPORTS
Mr. Bainbridge reported that the litter pick went well.
Mr. Mack – broken glass near the garages. Mr. Bruford would check this
but it wasn’t Parish Council land.
Mr. Bruford – parish meeting next Monday 10th Oct to allow parishioners
to call a poll if they wished would be attended by the returning officer
Philip Burton. Also explained the check of electors and it was agreed
that Mr. Beeson and Mr. Ringer would carry out this process. This was
necessary to ensure that only parishioners on the electoral roll could
vote on an item.
8. FINANCE
Income report: £3125.00 precept 2nd half of year.
Direct Debits to report:
e.on energy paid for September £33.23 includes vat recoverable.
Invoices to agree for payment:
Clerk’s salary and expenses £226.33
HMRC Tax to be paid online £50.20
Mazar External auditor fee £144.00
Soc Local Council Clerks (Shared with Runton PC) £72.00
All above invoice were agreed for payment.
9. CORRESPONDENCE
NALC copy of Council’s guide “How to respond to planning applications.
Circulated.
SNAP Minutes of meeting 14th September.
NNDC regarding the initial proposals for the new Parliamentary
constituency boundaries from 2015. Bodham is not affected. More
information can be found at
www.consultation.boundarycommissionforengland.independent.gov.uk
Feedback can be done online or given to the Clerk before 14th October
please.
NCC. Highway improvements in partnership with parish councils. Proposals
to submit bids for improvements by January 2012. Copied to all members.
Agenda item in November.
10. PLANNING
Report on meeting concerning the proposed Wind Turbine Pond Farm.
Mr. Bruford gave a brief report on the parish meeting held on 26th
September 2011.
PF//1/1164 Extension and conversion of barn to provide dwelling. Rectory
road Bodham. Mr. Shrive left the meeting for this discussion. There was
some concern about access and Mr. Mack pointed out that the application
was contrary to policy but had no objections. The general outcome of
discussion was in favour to support the application subject to changes
to the access. Proposed J. Mack, second, Mr. Ringer.
Mr. Shrive returned to the meeting.
The agricultural storage barn application at Hart Lane has had an appeal
against refusal put in on 9th September. No further report.
11. TO CONFIRM DATE TIME PLACE MEXT MEETING November 7th 7.15pm for
7.30pm start. Bodham Village Hall.
The meeting closed at 8.30pm
Signed ……………By the……………Chairman
Date……………7th November 2011…….
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SEPTEMBER 2011
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON SEPTEMBER
5TH 2011 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. J. Mack – Vice Chairman. Mr. J. Shrive, Mr. M. Godfrey, Mr.
W. Beeson, Mr. R. Bainbridge, Mr. J. Ringer.
Also attending: The Clerk Mrs. B. Emery. Twenty seven Bodham
parishioners, eight from other parishes.
The Vice Chairman opened the meeting and the order of the meeting was
changed to allow numbers 2, 3, and 4 on the agenda to be taken first.
The order was then as follows.
1. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Mr. Bruford had tendered apologies, reasons given and accepted. Mr.
Perry Warnes was also unable to be there.
2. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. J. Mack (Vice-Chairman) declared a personal and predjudicial
interest in the application for a proposed wind turbine – item 9
Planning. Mr. Mack then vacated the Chair and asked Mr. J. Shrive to
Chair the remainder of the meeting.
3. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
It was agreed to open the meeting to the public. 7:35pm The Chairman
asked the Clerk to give out information concerning the law on public
speaking and to inform those who wanted to speak that their speech would
be limited to three minutes and that this was not a public meeting but a
Parish Council meeting.
The meeting heard from seven people from outside Bodham parish, who
wanted to speak about the proposed wind turbine at Pond Farm, four of
whom lived within the area and were against the proposal.
Five parishioners from Bodham spoke on the proposed wind turbine at Pond
Farm, of whom two were in favour of the proposal and two were against
and one person asked that the Parish Council call another meeting for
this item to be discussed in more detail.
As the meeting had been open to the public for thirty minutes the
Chairman then closed the open time to resume the Parish Council meeting.
8:05PM
4 TO AGREE MINUTES OF MEETING HELD 4th July 2011
The above Minutes having been circulated beforehand were agreed as a
true record and signed as such by the Chairman.
5. MATTERS ARISING (information only)
To hear a report from Holt S.N.A.P concerning Weybourne Road. The Clerk
read out recommendations from the above report and informed the meeting
that the Parish Council had done all they could to alleviate the
problems there. Mr. Godfrey said that if the recommendations were
implemented then that would help. Also reported was that there had been
a flashing sign denoting speed of cars through Bodham and this had been
to a reasonable extent successful but was only temporary.
6. TO HEAR REPORT ON WASTE PAPER COLLECTIONS
The Clerk reported that the recovery of credits from the waste paper
bank was going to be implemented as she had registered Bodham Parish
Council with Norfolk County Council and the collectors (Whites) and had
already received £13.80 from Whites. The tickets would be sent to NCC
for the credits as and when a reasonable amount worth collecting was
reached.
7. COUNCILLORS REPORTS
Mr. Shrive had had information that a Sanders bus bringing parishioners
to Bodham who would have to change to this service at Fakenham, was
failing to wait for the connection thereby leaving some people stranded
at Fakenham. Mr. Godfrey agreed to contact Sanders to explain the
situation.
8. FINANCE
i. To accept the External Auditors opinion on Accounts year end 31st Mar
2011.
The Statement of Accounts had been received back from Mazars Eternal
Auditor The Clerk read out the report from Mazar and there were no
concerns which needed to be dealt with. Councillors all agreed that they
had received and agreed copies of the Statement of Accounts in full and
agreed to accept the External Auditors opinion as read by the Clerk.
ii. Income report: £13.80 from M. White Ltd – Waste paper collection.
iii.Direct Debits to report:
e.on energy paid for July £33.23 and August £33.23 includes vat
recoverable.
iv. Invoices to agree for payment:
Clerk’s salary and expenses £280.43
HMRC Tax to be paid online £54.60
Mazar External auditor fee £144.00
TT Jones Electrical three months street lighting maintenance to 31st
July 2011 £137.96
All the above invoices were agreed for payment.
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9. CORRESPONDENCE
NALC Annual General Meeting Saturday 1st October 2011 10am-1pm.
Places available. Also Annual Report. Clerk has details.
NNDC 2011Review of Polling Districts and Polling Places of all
districts.
There are no changes for Bodham. Available from the Clerk.
Publications available for circulation:
Countyside Voice magazine from CPRE
Willows Power and Recycling Centre (Kings Lynn) newsletter.
10. PLANNING
i. Report on meeting held at Crayford Abbs 17th August. Re – proposed
showroom.
Application now in to consider - PF/11/1062. PF/11/1063 also for
Crayford Abbs -
display of non illuminated sign.
The Chairman gave a report on a courtesy meeting between himself, Mr.
Bruford and the Clerk (other members were invited but unable to attend)
at Crayford Abbs building in Weybourne Road. The plans were on show this
evening and members approved the application as an asset to the village.
ii To consider application for wind turbine at Pond Farm Bodham. It was
agreed to hold a Parish Meeting to allow Bodham parishioners to have
their say. Therefore this item was deferred until after that meeting.
Date provisionally fixed for 19th September 2011 subject to hall
availability.
iii Broadland Housing – application likely to go in mid September.
Decisions:
PF/11/1469 Siting of caravan Windrush Farm – withdrawn.
PF/11/0423 1 Glaven River Barn – variation of condition 3 to allow
permanent
residency. – approved 20th May. PF/11/0417 2 Glaven River Barn approved
as above.
11. TO CONFIRM DATE TIME PLACE NEXT PARISH COUNCIL MEETING
Monday 3rd October 2011 Bodham Village Hall. 7.30pm
Signed ………………………………………Chairman
Date………………………………………….
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